Podcast operations, handled

Every episode, guest, and task — one operations hub.

Plan seasons, manage guests and hosts, track your pipeline, and publish — with AI helping at every step. Built for solo shows and multi-podcast operators alike.

Request access See pricing

PodOps is in invite-only beta — request access and we'll set you up. Founding offer: the first 50 tenants lock in $15/mo for life, then $20/mo.

One hub for your whole operation

Run your whole podcast operation in one place.

Guests & bookings

A CRM for guests, outreach, and scheduling that never loses a thread.

Episode pipeline

From idea to published — stages, tasks, and owners for every episode.

Team & roles

Hosts, producers, and publicists with the right access to the right things.

Publish anywhere

Feeds, show notes, and site content generated and pushed where you need them.

AI assist*

Draft show notes, titles, and outreach — you stay in control.

Analytics that matter

IAB 2.0 download analytics with overview, per-podcast, and per-episode dashboards.

Everything the work actually needs

Run your whole podcast operation in one place.

Guests & CRM

Book better guests and never lose a thread — a real CRM built for the way shows actually run.

Full guest CRM

Phones, addresses, notes, social links, headshots, and per-guest email history — with search and an A–Z last-name rail.

Auditable change history

Every create, edit, archive, and headshot change is logged with who did it and a field-level diff.

Outreach pipeline

A drag-through Kanban moves prospects through stages, with a built-in email-a-guest outreach flow.

Wishlist to booking

Keep a dream-guest and episode-idea wishlist and promote entries straight into the booking pipeline.

Automation & email

The follow-ups, reminders, and confirmations that used to live in your head — now they just happen.

Lifecycle guest emails

Booking confirmations and team notices fire automatically when a guest is booked, with a reminder sweep before recording day.

Read receipts

See Sent / Failed / Opened status on every lifecycle email, right on the episode page.

Configurable send timing

Set date-relative timing in plain days — e.g. an editing reminder seven days after recording — in the template editor.

Editing reminders

Producers get automatic nudges to finish post-production, with an amber calendar chip so nothing stalls.

Double opt-in newsletter

Confirmed-subscriber lists per podcast, with unsubscribe and full send history.

Editable templates with live preview

Rewrite any email in a template editor with a live preview iframe and per-workspace overrides.

Content Hub & repurposing

Upload one master recording and turn it into transcripts, clips, audiograms, and drafts — grounded in what was actually said.

Source-media library

Upload a master recording once; PodOps keeps it in a cloud media library and repurposes it into clips, audiograms, and drafts.

Automatic transcription

Episode audio is transcribed on upload, producing full text plus timestamped segments.

AI-selected short clips

PodOps scans the transcript for the strongest moments and cuts them into real short-form video clips — source, square, and 9:16 vertical — with optional transcript-grounded captions.

Audiograms

Generate real waveform audiograms in square, vertical, and landscape with burned-in captions and custom fonts.

AI show notes, blog & social drafts

Draft show notes, a blog post, and social copy from the transcript, and keep a block-based run sheet updated against your live episode data.

Transcript knowledge index

Search, ask questions, and pull quotes across every episode transcript at once.

Analytics

Know what your show is really doing — measured to the standard the industry trusts.

IAB 2.0 download analytics

Every stream is logged and de-duplicated to the IAB 2.0 standard, with overview, per-podcast, and per-episode dashboards.

Cross-platform insights

A unified read-only view of how episodes perform across the places you publish, with recommendations.

Team & multi-account

Run one show or a hundred. Manager mode turns PodOps into a true multi-tenant operation for networks and agencies.

Real multi-tenant isolation

Each account is isolated at the database level with row-level security — verified with two-tenant leak tests, not just app-layer filtering.

One-step provisioning

Spin up a new account and its first admin in a single step.

Per-podcast roles

Admin, Producer, Host, Publicist, and Viewer roles — hosts and producers see only the shows they are on.

Team logins in one place

A person’s assigned podcasts drive exactly what their login can see; manage it all from one editor.

Per-account AI keys

Every tenant brings its own LLM endpoint, model, and key — strictly isolated, never shared across accounts.

AI production tools

A catalog of AI tools that draft, research, and organize — honest by design: they never fake a posted or sent state.

AI production agent

Create, schedule, transition, and publish episodes, update run sheets, and draft show notes from live data.

Guest research

Consent-gated, source-grounded guest bios and social discovery — grounded in real sources, never fabricated.

Sponsorship & campaigns

Rate cards built from your real numbers, a sponsor CRM, per-episode deals, and campaign tracking with contracts and run dates.

Distribution & integrations

Publish once. Everywhere your audience listens.

There’s no pile of API keys to juggle. PodOps builds one standards-compliant podcast feed; you submit it once, and every new episode flows out to the whole ecosystem automatically.

One feed, every app

PodOps generates a valid podcast RSS feed for your show. Submit that single URL to each directory once — new episodes publish from the feed automatically after that.

Feed health, checked

A built-in validator rebuilds and checks your feed for validity, size, and item count, so a malformed feed never quietly breaks your show.

A distribution dashboard

Track where you’re live across Apple Podcasts, Spotify, and more — status, link, and show ID for every platform in one view.

Connect, don’t configure

Bring the tools you already use. Connect an account and PodOps handles the rest — and it tells you honestly when something still needs setup instead of pretending it worked.

Apple Podcasts, Spotify & YouTube Music

Guided setup

Submit your PodOps RSS feed once through each directory’s portal — guided setup, with a per-platform status tracker so you always know where you’re live.

Riverside

Supported

Add a Riverside key to import your finished recordings straight into episodes.

Bring recordings from your studio tool

Supported

Upload a finished recording or paste a direct link from StreamYard or any studio tool and turn it into an episode.

YouTube publishing

Coming soon

One-click channel connect with auto-filled metadata, thumbnails, and captions is in active development — coming soon.

Calendar mesh

Live

Recording and release dates sync in near-real-time, with double-booking warnings so you never overbook a studio or a guest.

Apple Podcasts and Spotify don’t offer an open publishing API — no host can auto-submit on your behalf. PodOps uses the universal model instead: one RSS feed you submit once, with guided setup and per-platform status tracking. Some connectors require you to connect an external account before they’re active.